🎪 Mingle Markets Vendor Information

Everything you need to know about booking, payments, credits, cancellations, and trading with Mingle Markets.

🎪 Trading Times

Friday Twilight Markets

🕓 4.30 pm – 8.30 pm

Sunday Morning Markets

🕢 7.30 am – 12.00 pm

🎪 Before You Apply

✔ Book 7–14 days before each event
✔ Bookings close approximately 3-4 days prior to each market
✔ Late bookings may be accepted at management’s discretion
✔ Public & Product Liability Insurance is required
✔ Certificates must be uploaded with your first application and updated annually

🎪 How Bookings Work

New Vendors

Apply via our website
Receive your LocalStalls login details
Upload your documents and payment details
Select the dates you wish to attend
Payment is processed once approved
An invoice is emailed with 7 days to pay.

⚠️ Please only select dates you can pay IN FULL upon approval.

Existing Vendors

✔ Log in via the LocalStalls Mobile App or website
✔ Select your market dates
✔ Confirm payment details
✔ Submit your application for approval

Credits are automatically deducted from the invoice BEFORE payment.

✔ All future bookings are managed through your LocalStalls account

🎪 Payments & Credits

✔ First bookings must be paid within 7 days of invoice date, or no later than 7 days before the event, whichever comes first
✔ Future bookings are automatically charged upon approval
✔ Any available credits are applied BEFORE payment is processed
✔ Part payments are not accepted
✔ Multi-date Discounts available when prepaying 3 or more bookings

📧 Paid vendors receive bump-in information approximately 2-3 days prior to each market.

📧 Please regularly check your spam/junk folder so you don’t miss important updates.

🎪 Stall Fees

(Fees may vary depending on event size, location and discounts)

Craft & Retail

✔ 3m x 3m — $55–$69
✔ 6m x 3m — $100–$125

Pre-Packaged / Pre-Baked Food

✔ 3m x 3m or 6m x 3m — $105–$115

Beverage Vendors

✔ Gazebo or trailer — $145–$175

Hot Food & Dessert Vendors

✔ Gazebo, truck or trailer — $165–$350
(depending on size - including towbar/truck or event)

⚠️ Hot food, dessert and beverage spaces are limited and carefully curated to avoid double-ups.

💙 Community groups and charities may be eligible for discounted or free stalls, subject to availability.

🎪 What You Need To Bring

✔ Marquee / gazebo
✔ Weights or pegs (compulsory)
✔ Tables and chairs
✔ Lighting
✔ Extension leads if required
✔ Bins and rubbish bags

⚠ Marquees must be weighted or pegged before setup begins.

🎪 Food Vendor Requirements

✔ No power supplied onsite
✔ Vendors must supply their own quiet generator (50–60dB recommended)
✔ Generators should be screened from public view where possible
✔ Trucks and trailers must provide levellers for uneven ground
✔ Food vendors must remove all rubbish from site

Food Licences

✔ Trucks and trailers may trade with any Queensland Council Food Licence
✔ Food gazebos require the appropriate local Council Food Licence
✔ Food gazebos require floor covering/canvas

Coffee Vendors

✔ Must remove all coffee grounds and liquid waste

Pre-Packaged Food

✔ Labels must clearly show origin and product details where required

🎪 Bump In & Bump Out

Friday Twilight Markets

Bump In

🕜 From 1.30 pm
✔ Arrive before 3.30 pm
✔ Vehicles must be removed before setup begins

Bump Out

🕗 From approximately 8.00 pm
✔ Wait for staff approval before leaving

Sunday Morning Markets

Bump In

🕠 From 5.30 am
✔ Arrive before 6.30 am
✔ Vehicles must be removed before setup begins

Bump Out

🕚 From approximately 11.00 am
✔ Wait for staff approval before leaving

🎪 Important Site Rules

⚠️ DO NOT SET UP ANYTHING UNTIL YOU HAVE MOVED YOUR CAR

✔ Unpack everything at your stall location first, then move your vehicle before setting anything up
✔ Drive slowly (maximum 8 km/h) with hazard lights on
✔ Read every bump-in email carefully as details do vary at every event
✔ Vendors and staff must not park in designated customer parking areas

🎪 Behaviour Expectations

✔ Respect staff, vendors and customers at all times
✔ Follow all bump-in and parking directions
✔ Aggressive, rude or disruptive behaviour will not be tolerated

Failure to follow event rules may result in removal from the event and/or future booking restrictions.

🎪 Rubbish & Clean Up

✔ Bring your own bins and rubbish bags
✔ Take ALL rubbish with you

⚠️ Do not use Market bins onsite. These are for customers ONLY.

Market staff empty these bins and additional $50 cleaning fee may apply if vendor rubbish is left behind or found in Market Bins.

🎪 Restricted Items

The following items are not permitted:
❌ Second-hand goods
❌ Counterfeit goods
❌ Illegal products
❌ Unapproved free giveaways that conflict with existing vendors

🎪 Liability

Vendors are responsible for any damage caused to:
✔ Equipment
✔ Property
✔ Grounds or venue areas

Please ensure your Public Liability Insurance remains current in your LocalStalls account at all times.

🎪 Cancellations, Credits & Refunds

If a market proceeds and you choose not to attend:
❌ No credit applies

If you cancel due to holidays, other events or change of mind:
❌ No credit applies

If the organisers cancel an event due to weather, venue issues or Council direction:
✔ A credit may be applied to your LocalStalls account

Credits:
✔ Are applied automatically to future approved bookings
✔ Expire after 3 months unless otherwise agreed
✔ Are not transferable
✔ Refunds are not provided unless authorised by management

🎪 Why We Use a Credit Policy

Significant event costs are paid upfront before every market, including:
✔ Park hire fees
✔ Environmental Permits
✔ Advertising
✔ Street & Freeway VMS Signage
✔ Entertainment, Staffing and wages
✔ Insurance and WorkCover
✔ Processing fees and administration

When an event is cancelled due to circumstances outside our control, a 50%>100% credit may be applied depending on the unrecoverable costs already incurred for that individual event.

This policy helps us continue operating markets fairly and sustainably for all vendors and the wider community.

🎪 Quick Vendor Checklist

Before leaving home, please make sure you have:

✔ Bump-in email read carefully

✔ Booking approved and paid
✔ Marquee weights packed
✔ Lighting packed
✔ Tables and chairs packed
✔ Bins and rubbish bags packed

🎪 We look forward to welcoming you to Mingle Markets

FAILURE TO COMPLY

Failure to comply with the enclosed Terms & Conditions may result in a vendor being asked to leave a market and permanently removed from our booking register.

3rd Friday - Milky Way Market, Waterford

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